Property Management System Security is essential to an operator in the modern world. Making sure you and your staff are operating safely and using best practices can save you a lot of time and hassle in the long run. In this article we talk about the importance of strong, secure passwords, two factor authentication, email security, separation of work and personal accounts and some best practices.
Password strength is one of the most important aspects when it comes to security for your property management system access. Having a hard to guess password, that has uppercase and lowercase characters and symbols is always a good start. If you're having trouble thinking of a strong password, try out a free online generator such as https://passwordsgenerator.net/.
Below are a list of the most commonly used (and subsequently hacked) passwords.
Disclaimer: Don't use any of the below passwords for any login credentials.
The reason for a strong password for your Property Management System login is important because the system holds a lot of personal information, such as phone numbers, addresses, names and more. If your login is breached a user could take this information and use it maliciously.
The longer the password you use, the better. The reason for this is that a malicious person may use a "brute force" style attack to gain access to your systems. This involves either manually or automating the process of typing in characters over and over untill they get your password. The more numbers and letters you have, the longer it takes someone to guess the password.
You can actually enter a password at https://howsecureismypassword.net/ and it will tell you how long it would take someone to guess it using this type of attack / software.
Tip: Try replacing letters in your password with numbers and symbols instead (e.g from seekomisthebest to $33k0m1sth3b3$t)
You may have seen 2FA written somewhere, or heard the phrase "two factor authentication" before but not fully sure what exactly it is.
Two factor authentication is the process of adding another source (such as your mobile phone) to authenticate that the person logging into a system is actually you. 2FA is important because it adds another layer of security to your passwords. Even if your password was able to be guessed, the attacker doesn't have your mobile phone so they aren't able to get into the system. You also get a notification that someone attempted a login, so you know to change or update your password.
It’s an additional physical authentication (usually an SMS, call, or code generator sent to your mobile phone).
This makes it nearly impossible for someone to hack into your accounts.
iBex - our Property Management System, has 2FA enabled for our vault (credit card storage) so that attackers are unable to gain access to sensitive and finanical information.
There's lots of things that can catch people out when accessing emails, and clicking on links. The number one rule that we would suggest when going to click on a link in an email, would be to hover over the link with your mouse and see down the bottom left of the browser where that link is taking you (see below screenshot for an example)
Other Email Tips;
What you shouldn't do;
Below are some quick tips for better security when using our Property Management System, or a PMS in general.