Applies to User Plans:

If you are entering a new property and already have a registered property, then clicking the New button at the bottom of the screen will bring up a new property screen but with the details of the previously selected property displayed.  This is to allow common field items to be easily copied between properties.  Any changes just need to be overwritten with the correct details.

Step

Action

1

Select Admin | Property from the upper Menu bar.
 

2

If applicable select required property from Property Name drop down list.
 

3

Update below fields as required:

 
Selected Property – Will display the name of the currently selected property or show Select Property if a new property is being registered.

Property Code – For a selected property, it will show the unique system generated property number.  If registering a new property, it will display “Registering New Property”.

Date Registered – Only displays for a selected property and shows the registration date.  Does not appear when registering a new property.

Date of Last Update - Only displays for a selected property and shows the date of the last update of changes.

Last Update By – Only displays for a selected property and shows the login id of the user that last made a change on this record.

*Property Name – Enter or change the name of this property.
*Property Type – select as appropriate. If required property type not displayed enter in text box immediately below field.

Property Chain – If you are a member of a marketing chain, then you can select as appropriate. If required property chain not displayed enter in text box immediately below field.

*Country – select as appropriate.
*Region – select Region from drop down selection list box. Note that the options in this box are dependent on the country selected above. If your region is not displayed, enter in text box immediately below field but please ensure that it is a real region and correctly spelt.
*Sub Region – select Sub-region or location from drop down selection list box. Note that the options in this box are dependent on the Region selected above’. If your location is not displayed, enter in text box immediately below field but please ensure that it is a real location and correctly spelt.
Physical Address – self explanatory
Postal Address – self explanatory

Toll Free Nbr – self explanatory
Telephone Nbr – self explanatory
Fax – self explanatory

3 ...

Reservations Email – self explanatory

Reservations Contact Name – self explanatory
Web Site Address – self explanatory

Property Description – data entered here will appear on brochure for and screen for web users.

Specials / Promotions – data entered here will appear on brochure for and screen for web users.

Lead in Special – data entered here will appear on brochure for and screen for web users.
Property Facilities - enter each facility (e.g. heated pool, 24 hour reception, etc) on a separate line
General Room Facilities - enter each facility (e.g. cable TV, air conditioned, etc) on a separate line
Car Parking Facilities – enter as required
Additional Information – enter as required
Directions to Property – enter as required
Payment Policy – enter as required
Cancellation Policy – enter as required
Child Policy – enter as required
Location – enter as required
Star Rating – select as appropriate from drop down selection list box
Allow On Demand Bookings – Although selling on demand (instant confirmation) or on request can be set by room type and validity period from your calendar, this is an override if you wish to ensure that all your bookings are on request for this property until further notice.  Select ‘Yes’ if you wish to have the control of on demand bookings with the calendar or ‘No’ if you prefer all bookings to subject to confirmation

Check In Time – this is the time after which guests can check in. Select as required from drop down selection list box
Check Out Time – this is the time before which guests need to check out. Select as required from drop down selection list box
Reception Hours – select as required from drop down selection list box
Required Deposit – this is set to a percentage and if set, the user will be required to pay this amount as a deposit to secure the booking.

Currency – the currency that will be displayed to your users
Enabled Status – To enable your property to be available for external bookings on your website and by agents/wholesalers, this must be enabled. Select as required
External User Access – if Agents Only selected then your login screen will only be available for your registered users.
User Code – reserved for Seekom’s use
META Tag – Title – enter desired title for web search engines (relates to your virtual pages within iBex. Ignore if not used.)
META Tag – Keywords - enter desired keywords for web search engines (relates to your virtual pages within iBex. Ignore if not used.)
META Tag – Description - enter desired description for web search engines (relates to your virtual pages within iBex. Ignore if not used.)

4

Click the Save button.