Invoice Transactions Screen

Once you have retrieved a confirmed booking, there will be an Invoice button which if clicked will display the Invoice Transactions screen as per the example screen shot below:

This screen (as per above example) is divided into 4 parts.

 
Invoice Transactions
This is the header section and displays the booking reference and name and any agent or wholesaler associated with this booking.  It also has instructions and the function buttons Add Sale Item and Create Invoice as described below.

Note that any transactions listed here cannot be edited apart from invoice description (refer edit invoice transaction) and any changes to room or extras details such as rate or dates must be actioned via the Booking Edit screen. 
 
Any changes that affect the value of the booking will be written as a transaction on this screen. Transactions that don't affect the value (eg. changing from one room unit to another) will not be recorded.

 
Room Details
This displays all the transactions associated with rooms.  In this particular example we see that there were originally 3 pax booked into the Triple room but this was later changed to 2.  This results in 3 separate room records.  The first is the original booking for 2 pax.  The second and third are attributable to changing the booking for 3 pax as the transaction credits the initial entry (-$150) and then debits the new entry. So you can see that the transactions consist of debits and credits – much as a bank account operates.  The total gives the sum of the transactions and should be the same as the current room booking value.

Extras Details

This displays any registered extras that have been included with this booking which may have been ordered at the same time the room was booked by the guest, or added later by you. In this example, the extras are not date dependent so no fields are shown in the From field and Days field.  However we can see from the other fields that it has a Rate of $15 and Qty (quantity) of 4 resulting in a Value of $60.

Misc Sales Details

This displays any transaction that can be invoiced but is not a room transaction or a predefined extras transaction.  In this example, we have added a Jet Boat ride. If this was a regular activity, we would be best to define it as an Extra so that it can be selected when the user makes a booking.  However this facility is provided to cater for non registered extras.